Locations
Locations
Section titled “Locations”If your company has multiple workplaces, you can manage them in the “Locations” tab. Each location can have its own shifts and employees.
Overview
Section titled “Overview”The location list shows all configured locations with:
- Name and address
- Active/Inactive status
- Number of assigned employees
Create New Location
Section titled “Create New Location”- Tap the “Plus” button
- Enter the location name
- Optional: Add address and description
- Save the location
Properties
Section titled “Properties”| Setting | Description |
|---|---|
| Name | The displayed name of the location |
| Required | Yes |
| Examples | ”Main Station Branch”, “South Warehouse”, “City Office” |
| Effect | Displayed in calendar filter and in shifts |
Address
Section titled “Address”| Setting | Description |
|---|---|
| Address | Complete address of the location |
| Required | No |
| Example | ”Sample Street 1, 12345 Sample City” |
| Effect | Informative for employees |
Description
Section titled “Description”| Setting | Description |
|---|---|
| Description | Additional information about the location |
| Required | No |
| Example | ”Parking in backyard possible” |
Active
Section titled “Active”| Setting | Description |
|---|---|
| Active | Indicates whether this location can be used |
| Options | On / Off |
| Effect | Inactive locations don’t appear in selection |
Location Filter
Section titled “Location Filter”When multi-location is activated, a location filter appears in the calendar:
- All locations: Shows shifts of all locations
- Single location: Shows only shifts of this location
Assign Employees
Section titled “Assign Employees”Employees can be assigned to one or more locations:
- Open the location for editing
- Tap “Manage employees”
- Select the employees who work at this location
- Save the changes
Assignment Options
Section titled “Assignment Options”| Option | Description |
|---|---|
| Only this location | Employee works exclusively here |
| Multiple locations | Employee can be scheduled at different places |
| All locations | Employee is flexibly deployable |
Shifts with Location
Section titled “Shifts with Location”When creating a shift in the Schedule Editor:
- Select the shift type
- Select the location from the dropdown
- Add employees (only employees of the location are suggested)
Edit Location
Section titled “Edit Location”- Tap the location in the list
- Change the desired properties
- Tap “Save”
Deactivate Location
Section titled “Deactivate Location”Example Configuration
Section titled “Example Configuration”Typical location structure for a bakery chain:
| Location | Address | Employees |
|---|---|---|
| Bakery | Industrial St. 5 | 8 |
| Market Square Branch | Market Square 1 | 4 |
| Station Branch | Station St. 10 | 3 |
| Shopping Center Branch | At Center 2 | 5 |
Frequently Asked Questions
Section titled “Frequently Asked Questions”Can an employee work at multiple locations?
Section titled “Can an employee work at multiple locations?”Yes, you can assign employees to multiple locations. During shift planning, you’ll see who is available at each location.
What happens to shifts when I deactivate a location?
Section titled “What happens to shifts when I deactivate a location?”Existing shifts are retained and continue to be displayed in the calendar. Only new shifts for this location can no longer be created.
Can I add a location to a shift retrospectively?
Section titled “Can I add a location to a shift retrospectively?”Yes, you can edit existing shifts and assign or change a location.
How do I filter by location in the calendar?
Section titled “How do I filter by location in the calendar?”When multi-location is activated, a dropdown menu for location selection appears above the calendar.