Booking Defaults

In the Booking Defaults tab you set default values that are automatically applied when creating a new resource. This way you don’t have to set recurring settings each time.

Templates, not mandatory

These values are defaults. Each individual resource can override them in the resource form.

Default: approval required

Setting	Description	Default
Approval required	New resources require approval for bookings by default	—

If the default is active, the Approval required toggle is pre-set for every newly created resource. Bookings then land first as a pending request in the approval inbox, until someone eligible confirms them.

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Default weekly schedule

Here you set on which weekdays new resources are generally bookable and within which time window.

Bookable weekdays

One toggle per weekday (Monday to Sunday). Active days are shown as columns in the calendar; nothing can be entered on non-bookable days.

Default opening hours

Setting	Description	Range
Opening time	Earliest bookable hour	0 – 23
Closing time	Latest bookable hour	1 – 24

These times limit the rows shown in the calendar. Hours outside the window do not appear for booking.

Limit realistically

Set the window to the actual usage times (e.g. 08:00–22:00). A narrower window makes the calendar clearer and prevents bookings at odd hours.

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Recurrence horizon

Setting	Description	Range
Horizon (weeks)	How many weeks ahead fixed recurrence rules are generated as concrete bookings	1 – 52 weeks

Recurring bookings (e.g. “every Tuesday 6:00–8:00 PM Hall 1”) are not calculated indefinitely into the future, but materialized as real booking instances on a rolling basis up to this horizon. When opening the calendar and when creating a recurrence rule, the module automatically catches up.

Effect on conflicts

Only materialized instances block time slots. A horizon that is too short can cause slots far in the future to appear free until they are caught up. 8 weeks is a good default value.

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Changing settings

1. Open the Booking editor
2. Switch to the Booking Defaults tab
3. Set the default approval
4. Enable the desired weekdays and the time window
5. Set the recurrence horizon
6. Tap Save at the top right