Manage Administrators

Administrator management allows you to assign and manage admin roles to other users. This function is only available to owners.

Overview

Via Administrators (purple shield icon in the dashboard) you access admin management.

Who can manage administrators?

Role	Access
Owner	Yes
Administrator	No
Moderator	No
Editor	No

Good to know

This page is only visible to owners. Other admin roles do not see this option in the dashboard.

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Admin Roles in Detail

BLOCQ uses four hierarchical admin roles:

Owner

Property	Value
Symbol	Star (purple)
Permissions	All (full access)
Special feature	Can manage other admins
Assignment	Only via Firebase Console

The owner is the highest role and has full access to all functions. There should only be one owner per app.

Administrator (Admin)

Property	Value
Symbol	Shield (blue)
Permissions	Manage users, reports, content
Special feature	Can do everything except manage admins
Assignment	By owner

Administrators are the “right hand” of the owner and can independently manage daily operations.

Moderator

Property	Value
Symbol	Security icon (orange)
Permissions	Manage users, reports
Special feature	No content management
Assignment	By owner

Moderators take care of the community: They handle reports and manage problematic users.

Editor

Property	Value
Symbol	Pen (green)
Permissions	Manage content
Special feature	No user/report management
Assignment	By owner

Editors maintain content such as news, blog articles, wiki entries and other modules.

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Permission Matrix

Overview of what each role can do:

Permission	Owner	Admin	Moderator	Editor
Add/remove admins	Yes	-	-	-
Change admin roles	Yes	-	-	-
Block/delete users	Yes	Yes	Yes	-
Handle reports	Yes	Yes	Yes	-
Manage content (News, Blog, etc.)	Yes	Yes	-	Yes
Request app updates	Yes	Yes	Yes	Yes

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Admin List

The admin list shows all users with admin rights:

Displayed Information

For each admin you see:

• Role icon with color
• User ID (or email for server admins)
• Role as colored badge
• Granted on (date)

Info Banner

At the top you see a notice:

“Here you can assign and manage admin roles. Only the owner can see this page.”

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Add New Admin

1. Open Administrators in the dashboard
2. Tap the FAB (Floating Action Button) “Add admin”
3. A bottom sheet opens
4. Enter the user’s User ID
5. Select the role (Administrator, Moderator or Editor)
6. Tap Save

Find User ID

You can find the User ID:

• In the user detail view below the name
• In the Firebase Console under Authentication
• In the user profile (if configured as visible)

Available Roles for Assignment

Role	Assignable
Owner	No (only via Firebase Console)
Administrator	Yes
Moderator	Yes
Editor	Yes

Important

The owner role cannot be assigned through the app. It must be set directly in the Firebase Console.

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Edit Admin Details

Tap on an admin in the list to go to the detail view:

Displayed Information

• User ID of the admin
• Current role with description
• Granted on (date)
• Granted by (if available)

Change Role

1. Open the admin details
2. Select the new role from the options:
   • Administrator
   • Moderator
   • Editor
3. Tap Save in the AppBar

Good to know

The owner role cannot be changed. For owners you see the notice: “The owner role cannot be changed.”

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Revoke Admin Rights

1. Open the admin details of the admin
2. Tap Remove admin (red)
3. Confirm the warning:

   “Do you really want to revoke all admin rights from this user?”

4. The admin is removed from the list

What happens when removing?

• The user immediately loses all admin rights
• They can no longer access the admin area
• Their normal user account remains intact
• The action is logged

Important

You cannot revoke your own admin role. Another owner would have to do that.

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Set Up First Admin

If your app is new, you need to set up the first admin manually:

1. Open the Firebase Console (console.firebase.google.com)
2. Select your project
3. Go to Firestore Database
4. Create a new collection: admins
5. Create a document with your User ID as document ID
6. Add the following fields:
   • role: "owner" (String)
   • permissions: ["all"] (Array)
   • grantedAt: (Timestamp - now)
7. Save the document
8. Log out and back in to the app

Tip

You can find your User ID in the Firebase Console under Authentication > Users.

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Tips

Minimal rights

Always assign the minimal rights needed for the task. A community manager doesn’t need editor rights.

Documentation

Keep an internal list of who has which admin role and why. This helps with team changes.

Regular review

Check the admin list regularly. Remove users who no longer need the rights.

Emergency access

Make sure at least one other person has access to the Firebase Console in case you are unavailable.

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Frequently Asked Questions

Can I have multiple owners?

Technically yes, but it’s not recommended. The owner role should be unique to have clear responsibilities.

What happens if the only owner deletes their account?

Then no one can manage admins anymore. You must create a new owner through the Firebase Console.

Can an admin change their own role?

No, you cannot change or remove your own role. Another owner must do that.

Are admin actions logged?

Admin actions are not automatically logged. Use admin notes on reports for documentation.

Can I temporarily deactivate an admin?

There is no “pause” function. You must remove the role and reassign it later.

What is the difference between Firebase admin and server admin?

• Firebase admin: User with entry in the /admins collection, authenticated via Firebase Auth
• Server admin: Authenticated via the BLOCQ server, e.g. for apps without Firebase Auth

In Demo Mode (App Builder), a simulated owner is always used.

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Related Topics

Manage Reports Review and handle reported content

Manage Users Block, activate and delete user accounts

Admin Area Overview Back to main overview